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Job Title: Executive Assistant
Location: New York, NY
Industry: Legal / Financial Services
Pay: $40.00 - $50.00 / Hourly (Contract-to-Hire)
Benefits: Dental, Vision, Medical, 401(k)
About Our Client:
Addison Group is partnering with a well-established organization in the financial legal sector to find an experienced and polished Executive Assistant. This is a high-visibility role supporting senior-level professionals in a dynamic and fast-paced office environment.
Job Description:
This Executive Assistant will provide top-tier support to a group of senior executives, helping to manage schedules, coordinate travel, and maintain seamless day-to-day operations. The ideal candidate will be proactive, highly organized, and professional, with prior experience supporting high-level stakeholders.
Key Responsibilities:
- Coordinate complex, multi-leg domestic and international travel itineraries and ensure timely submission of expense reports.
- Manage multiple executive calendars with precision, proactively resolving scheduling conflicts and ensuring logistical needs are met.
- Maintain contact databases and compile information for reports, presentations, or internal documentation as needed.
- Handle general office support tasks such as fielding calls, greeting clients, managing files, processing invoices, and drafting correspondence.
- Contribute to special projects and team initiatives; serve as a mentor or resource to other administrative professionals when appropriate.
- 3–7 years of experience in an Executive Assistant role, preferably within investment banking or financial services.
- Demonstrated experience managing busy calendars, complex travel arrangements, and expense processing.
- Strong written and verbal communication skills.
- Highly professional demeanor with polished interpersonal skills.
- Proven ability to work independently, prioritize tasks, and remain adaptable in a high-pressure environment.
- Schedule: Monday–Friday, 9:00 AM–5:00 PM, with flexibility for overtime.
- Work Arrangement: Hybrid – in-office Monday, Tuesday, Thursday; remote on Wednesday and Friday.
- Dress Code: Business Professional
- Background Check: Required by client
- Notice Period: 1–2 weeks acceptable
- Opportunity to work in a prestigious, high-performance environment
- Long-term potential with a contract-to-hire pathway
- Collaborative and professional team culture
- Exposure to C-suite level operations and investment banking workflows
- Benefits: Dental, Vision, Medical, 401(k)
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