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Senior Confidential Executive Assistant - Office of the Senior Vice Chancellor for Legal Affairs and General Counsel
POSITION DETAILS
The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel (“OGC”) at The City University of New York (the “University” or “CUNY”) seeks an experienced and highly organized Senior Confidential Executive Assistant to support the Senior Vice Chancellor for Legal Affairs and General Counsel and the Associate Vice Chancellor for Legal Affairs and Deputy General Counsel. Reporting directly to the Senior Vice Chancellor for Legal Affairs and General Counsel of OGC, this pivotal role requires an initiative-taking individual who possesses a strong background in legal administration, supporting a senior executive, exceptional communication skills, and the ability to handle sensitive information with discretion. The ideal candidate will bring at least eight to ten years of legal administration experience to the role and will manage a variety of administrative functions and contribute to the efficient operation of OGC.
In addition to the foregoing, the Senior Confidential Executive Assistant shall possess the ability to:
Provide high-level administrative support to the Senior Vice Chancellor for Legal Affairs and General Counsel, the Associate Vice Chancellor for Legal Affairs, and Deputy General Counsel, facilitating communication between the Senior Vice Chancellor and the Board of Trustees, the Chancellor and Cabinet, and the University’s 26 constituent schools and colleges including its officers and administrators, ensuring timely responses to inquiries and requests.
Schedule and coordinate meetings, conferences, and events for the Senior Vice Chancellor for Legal Affairs and General Counsel, the Associate Vice Chancellor for Legal Affairs, and Deputy General Counsel, including preparation of agendas and meeting materials; maintain an ongoing calendar of reports, deadlines, and key dates and incorporate these into a schedule.
Attend meetings as needed, take minutes, and distribute summaries to relevant parties.
Draft, review, and edit correspondence, reports, and other legal documents, including preparation and distribution of internal and external correspondence.
Coordinate Executive communications, including those requiring a high degree of sensitivity; may respond to requests from the Board of Trustees, the Chancellor, the Chancellor’s Cabinet, and the University’s 26 constituent schools and colleges including its officers and administrators, as well as public inquiries external to CUNY.
Manage sensitive, confidential and privileged information with the utmost discretion, in all aspects of office operations.
Monitor project timelines and deliverables to ensure completion in accordance with established deadlines.
Collaborate with other administrative staff within OGC and across the University to support the overall mission and objectives of OGC and the University.
Participate in training and development opportunities to enhance skills and knowledge.
Perform related duties as assigned.
OGC is CUNY’s system-wide resource for legal advice and representation, providing legal counsel to the Board of Trustees, the Chancellor, and the University’s 26 constituent schools and colleges. Its services touch all operational areas of the University, and its campuses, and supports CUNY’s decision-makers in advancing the University’s educational mission by providing expert, relevant and timely legal advice, guidance and advocacy. OGC does not represent university administrators, faculty, staff, students, or individuals in personal legal matters.
NOTES:
Until further notice, this position is eligible for a hybrid work schedule.
This position is excluded from union representation in the collective bargaining unit.
QUALIFICATIONS
Minimum:
Bachelor's degree and eight years' related experience required.
Preferred:
At least 8-10 years of executive-level administrative experience, preferably supporting legal counsel, a senior university official, or within a legal, compliance, or non-profit environment.
Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously.
Strong work ethic, character and personal integrity with ability to work with the utmost professionalism, discretion, confidentiality and diplomacy, as well as establishing and maintaining productive working relationships.
Excellent judgement, accuracy, attention to detail, and the ability to maintain strict confidentiality.
Strong communication, organizational, and follow-through skills to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office.
Strong computer proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Teams, etc.) and remote/virtual meeting and collaboration tools; willingness to learn new platforms and adapt to technical changes.
The successful candidate will also demonstrate:
Exceptional external and interpersonal communication, public presentation, and writing skills.
Proactive and flexible with ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions.
Diligence, with strong organizational skills and ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines.
Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels.
Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time-sensitive office.
CUNY TITLE OVERVIEW
As a senior staff member serving as a confidential assistant in a Campus or University Executive's office, leads unit initiatives, participates in planning and setting priorities, and drives strategic initiatives to ensure their success.
Participates in planning and in setting policies with responsibility for preparing aspects of strategic and operational plans
Participates in developing and executing performance management systems to evaluate progress
Works with other Campus and University units to oversee complex, high-priority projects, with responsibility for outcomes
Represents the Executive in Campus or University-wide activities and may act in his/her place as needed
Independently carries out major responsibilities under the Executive's purview, such as monitoring and evaluating unit activities, financial planning and review, serving as chair of key committees, and communications with senior Campus or University management
May serve as Chief of Staff of a large Executive Office
Performs related duties as assigned.
This position is excluded from union representation.
CUNY TITLE
Higher Education Officer
FLSA
Exempt
COMPENSATION AND BENEFITS
The salary range is $106,439 - $127,303, commensurate with commensurate with credentials, education, and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 6.09% with additional increases of 3.25% effective 9/1/2025 and 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=30755&PostingSeq=1
Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.
CLOSING DATE
Open until filled. Application review begins on August 15, 2025.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30755
Location
Central Office
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