Our client, a family office overseeing a profile of mixed-use real estate and investment, is seeking an Executive Operations Manager to oversee their New York office with accounting, payroll, HR, and administrative and office Management support.

Salary: 80-90k base range + bonus + benefits + 401k match

Location: Onsite Monday – Friday in Midtown office

Core hours: 8:30-4:30pm

Responsibilities:

• Assist with day-to-day financial processes including invoice approvals, bank reconciliation, expense tracking, check deposit, and recording across several entities.
• Maintain clean and accurate records in QuickBooks and Google Drive; coordinate monthly document hand-off with external accountants.
• Monitor banking activity and support ad-hoc reconciliations, ACH approvals, and check processing.
• Process weekly union and non-union payroll through ADP, including PTO tracking, wage adjustments, benefits changes, and employee bonuses.
• Maintain accurate employee files, wage notices, onboarding/offboarding logs, and benefit enrollment records.
• Serve as point of contact for 32BJ union-related payroll processes and ensure compliance with the collective bargaining agreement (CBA).
• Oversee day-to-day office operations including mail handling (physical and certified), filing systems, supplies inventory, and vendor coordination.
• Manage the President’s professional and personal calendar, scheduling, and travel arrangements
• Draft and submit executive expense reports and vendor payments as needed

Requirements:

• Bachelor’s degree
• 5+ years of experience in property management working with accounting, HR/Payroll, or family office operations
• Experience and familiarity with union payroll strongly preferred
• Highly detailed, self-starter, and organized
• Techy savvy: experience with QuickBooks, ADP, and Google Workspace is a huge plus

Please submit your resume for consideration!

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