A leading New York City real estate law firm is seeking a full-time Billing Specialist to join its team. The ideal candidate will have at least 3 years of legal billing experience, preferably within a mid-to-large sized law firm environment.

This position reports directly to the Director of Client Accounts and serves as a liaison between billing partners and the billing department. The successful candidate will demonstrate a strong command of billing systems and practices to ensure accuracy and consistency in all billing records.

Key Responsibilities:

• Prepare, edit, and finalize prebills and invoices for attorney review and client distribution
• Process approved write-offs and back-up documentation for disbursement charges
• Enter and manage soft cost disbursements
• Research and post cash receipts
• Address accounting requests related to billed, unbilled, unpaid, and cash receipts; research and respond to inquiries as needed
• Submit e-bills (LEDES) via platforms such as Passport, CounselLink, Serengeti, Catalyst, and TyMetrix360
• Communicate effectively and professionally with attorneys, staff, and clients
• Provide support to ensure compliance with billing guidelines and deadlines

Qualifications:

• Minimum of 3 years of legal billing experience (mid-to-large law firm preferred)
• Proficiency with Excel and Word
• Experience with legal accounting systems such as SurePoint, Aderant, or Elite
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Excellent written and verbal communication skills
• Ability to work on-site 9:00 AM – 5:00 PM, with overtime as needed