We are looking for a highly skilled and meticulous Executive Associate to provide comprehensive administrative support to senior leadership. In this long-term contract position, you will play a pivotal role in managing daily operations, schedules, and communications for a team of executives. This opportunity is based on site in New York

Responsibilities:

• Manage and prioritize complex calendars, scheduling meetings, appointments, and travel arrangements to ensure seamless operations.

• Coordinate and prepare for meetings, conferences, and events by organizing agendas, materials, and detailed meeting minutes.

• Arrange travel logistics, including flights, accommodations, and itineraries, to support efficient executive travel.

• Draft, edit, and proofread documents, reports, and presentations with a high level of accuracy.

• Track and process expense reports, ensuring compliance with organizational policies and guidelines.

• Safeguard confidential information and maintain discretion in all interactions.

• Assist with project management tasks by conducting research, analyzing data, and providing administrative support.

• Serve as a key point of contact for internal and external stakeholders, ensuring prompt and precise communication.

• Monitor and manage multiple priorities in a fast-paced environment to meet deadlines effectively.

• Proven experience as an executive assistant or in a similar role, preferably supporting senior leaders or C-suite executives.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational and time management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills, with a detail-oriented demeanor and significant experience.
• High level of discretion and integrity in handling sensitive and confidential information.
• Ability to work independently while maintaining a proactive and adaptable approach to tasks.
• Experience coordinating travel arrangements and managing expense reporting systems.
• Demonstrated ability to thrive in a fast-paced, dynamic environment.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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