Now Hiring: Executive Assistant to the CEO

Location: New York City | Schedule: Hybrid (2 days in-office, 3 days remote)

Support Executive Leadership at a Fast-Growing Company

We are seeking a highly organized, proactive, and adaptable Executive Assistant to support our Chief Executive Officer. This role is essential to ensuring the smooth operation of executive functions and requires close collaboration with the Director of Operations and Chief of Staff. If you thrive in a fast-paced environment and enjoy managing complex schedules, communications, and strategic initiatives, we’d love to hear from you.

Key Responsibilities

• Manage the CEO’s calendar, coordinate meetings, book travel, and prepare briefing materials to ensure optimal use of time

• Collaborate with the Director of Operations and Chief of Staff to support company-wide initiatives, track projects, and follow up on action items

• Serve as a professional point of contact for investors, clients, and partners; manage communications and prepare materials for high-level engagements

• Handle confidential information with discretion and professionalism

• Organize in-person meetings, team events, and company offsites

Required Qualifications

• 1–2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar support role to senior leadership

• Strong time management and prioritization skills with exceptional attention to detail

• Comfortable working in a startup or high-growth environment with shifting priorities

• Excellent written and verbal communication skills

• Proven ability to manage sensitive information with integrity and discretion

Preferred Qualifications

• Experience in a startup or entrepreneurial setting

• Familiarity with calendar management, travel coordination, and event planning

• Ability to anticipate needs and take initiative in a dynamic work environment

Work Environment

• Hybrid schedule: two days per week in-office, three days remote

• Office-based collaboration with the CEO, Director of Operations, and Chief of Staff

• Opportunity to contribute to a mission-driven, fast-paced organization with room for growth

Pay and Benefits

The pay range for this position is $60000.00 - $100000.00/yr.

• Competitive Salary - Health Benefits - Paid Time Off - Innovative Work Environment - Supportive Team Environment

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Jul 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.