Executive Administrative Assistant

Job ID

231227

Posted

25-Jul-2025

Role type

Full-time

Areas of Interest

Administrative

Location(s)

New York City - New York - United States of America

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About the Role:

The Senior Administrative Assistant provides high-level administrative support to two or more senior executives. This role requires outstanding interpersonal skills, attention to detail, and the ability to lead complex calendars, coordinate meetings, and track key leadership activities. The ideal candidate is proactive, resourceful, and thrives in a fast-paced, multifaceted environment.

What You'll Do:

Calendar Management:

Lead complex and frequently changing calendars for two or more senior executives.

Schedule and coordinate internal and external meetings, ensuring alignment with priorities and availability.

Anticipate scheduling conflicts and proactively resolve them.

Meeting Coordination:

Coordinate and prepare materials for meetings, including agendas, presentations, and follow-up actions.

Track and coordinate Senior Leadership Team (SLT) meetings, deadlines, and deliverables.

Ensure timely communication and reminders ahead of meetings and commitments.

Communication & Correspondence:

Serve as a liaison between executives and internal/external partners.

Draft, proofread, and lead correspondence, reports, and other documents as needed.

What You'll Need:

5+ years of administrative experience supporting senior-level executives.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.

Strong attention to detail, organization, communication, and problem-solving skills.

Ability to work independently and balance impeding priorities with minimal direction.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)