Description

We are looking for an experienced Executive Assistant with 5-10 years of experience to provide comprehensive administrative support to a team of senior executives in NY, NY. This contract position requires a proactive and detail-oriented individual who excels in managing schedules, coordinating meetings, and handling confidential information. The ideal candidate will thrive in a fast-paced environment and contribute to the seamless operation of executive-level functions.

Responsibilities:

• Manage and prioritize executive calendars, ensuring appointments, meetings, and travel arrangements are scheduled efficiently.

• Organize and coordinate meetings, conferences, and events, including creating agendas, preparing materials, and documenting minutes.

• Arrange travel logistics such as flights, accommodations, and itineraries, ensuring smooth and stress-free travel experiences.

• Prepare, edit, and review documents, reports, and presentations with exceptional accuracy and attention to detail.

• Track and process expense reports for executives, ensuring compliance with organizational policies.

• Maintain confidentiality and handle sensitive information with professionalism and discretion.

• Provide research, data analysis, and administrative support for various projects and initiatives.

• Act as a liaison with internal teams and external stakeholders to facilitate communication and resolve issues.

• Ensure efficient office operations by managing resources, supplies, and administrative tasks.

• Adapt to changing priorities and provide timely support in a dynamic work environment.

Requirements

• Proven experience as an executive assistant or in a similar role, preferably supporting senior-level executives.

• Exceptional organizational skills and the ability to manage multiple tasks effectively.

• Strong verbal and written communication skills, with the ability to interact professionally at all levels.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Ability to work independently and demonstrate initiative in problem-solving.

• High level of discretion and integrity when handling confidential information.

• Strong time-management skills and the ability to prioritize in a fast-paced environment.

• Experience coordinating travel arrangements and managing schedules for executives. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .