Administrative Coordinator

Our client, a mission-driven nonprofit, is looking to hire an Administrative Coordinator to support their dynamic operations team. The role requires a commitment to working on-site four to five days per week, near a commercial kitchen. Standard hours are 8:30am to 4:30/5:00pm, with occasional flexibility required around major holidays.Responsibilities: * Coordinate between the kitchen staff and delivery drivers to ensure accurate and timely order fulfillment * Serve as the point of contact for clients regarding delivery updates and issues * Prepare printed order sheets and labels for kitchen production * Assist with packing orders during high-volume periods * Organize supplies for catered events with staffing needs * Input and manage invoices in the Accounts Payable system * Maintain inventory and order supplies for both kitchen and office operations * Generate and manage recurring monthly orders for longstanding clients * Support new business outreach through research and preliminary communication * Monitor outstanding balances and follow up with clients to ensure timely payment * Process incoming credit card transactions * Reconcile payment records with internal finance team * Design and format promotional materials such as menus and flyers * Provide administrative support to the Senior Events Manager and Director of Events, especially during order processing * Collaborate with the Executive Assistant on onboarding tasks and personnel updates * Participate in event staffing when needed * Prepare documents and visual materials for meetings with leadership and external stakeholders * Manage content for social media platforms, including regular posts on Facebook and InstagramQualifications: * Bachelor's degree or equivalent professional experience * Minimum of three years in an administrative support role * At least two years of experience in food service or catering preferred * Excellent organizational abilities and attention to detail * Dependable, adaptable, and a strong collaborator * Capable of managing competing priorities and working efficiently under pressure * Proactive approach to problem-solving and task execution * Proficient with Microsoft Office and familiar with QuickBooks and social media platforms * Experience with POS systems and expense tracking tools is a plus * Clear written and verbal communication skills, with a focus on customer service * Social media fluency and basic design skills preferred * Team-oriented, with the ability to work across multiple departmentsCompensation/Benefits: * $55K base salary plus paid overtime * Medical, dental, and vision insurance (coverage begins three months after official hire date) * 403(b) retirement savings plan * Generous PTOBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjcyNDE2LjEwNDE3QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

Minimum Salary: 55000.00
Maximum Salary: 56000
Salary Unit: Yearly