Location: On-site in New York City (non-negotiable — you need to be local and available IRL).

Let’s get this out of the way.

Swipe left if:

• You think “organized chaos” is a valid workflow.
• You still fumble with calendar invites.
• You think “posting on social” is someone else’s job entirely.

Swipe right if:

• You’re that rare mix of meticulously organized and socially savvy.
• You love supporting leaders and keeping operations on track — all while helping a brand shine online.
• You’re a proactive communicator with strong instincts, sharp attention to detail, and excellent taste.

=About the Role=

The Malone Creative Group is seeking a highly motivated and hyper-organized Executive Assistant with Social Media Support to work directly with our founder. This role is ideal for someone who thrives in fast-paced environments, loves wearing multiple hats, has a sharp eye for both operations and content, and wants to learn directly from an apex predator of the advertising industry.

Approximately 60–70% of your time will focus on core Executive Assistant responsibilities — managing calendars, communications, travel, and day-to-day logistics. The remaining 30–40% will support social media tasks, including scheduling posts, gathering assets, and light engagement tracking.

At its core, this is an EA role — but with a creative edge. You'll play a vital role in keeping our founder on track and helping the agency maintain a polished, consistent digital presence.

=What You’ll Do=

Executive Assistant Responsibilities

Calendar management: Coordinate meetings, events, and travel for the founder with efficiency and foresight.

Inbox & communications: Triage and respond to emails and messages, keeping things organized and prioritized.

Admin & logistics: Own the details — expense reports, file organization, invoicing, booking, event prep.

Project support: Assist with client decks, research, and internal operations as needed. You’re the go-to support system.

Social Media Support Responsibilities

• Post scheduling: Help draft and schedule content across platforms like Instagram and LinkedIn, based on existing strategy and creative direction.
• Asset coordination: Gather photos, video clips, and relevant brand materials; work with designers when needed to ensure timely content delivery.
• Engagement assistance: Monitor DMs and comments, flag messages for follow-up, and help maintain a thoughtful presence.
• Light reporting: Track basic engagement metrics and share monthly highlights to inform future posts.

You’ll Thrive In This Role If You Have…

• Experience as an Executive Assistant or in a similar admin-support role.
• A working familiarity with social platforms like Instagram and LinkedIn.
• Exceptional organizational and communication skills.
• A proactive, solutions-oriented approach to work.
• Confidence with Google Suite (Gmail, Calendar, Docs, Sheets, etc.).
• A sharp eye for clean aesthetics and clear messaging — even if you’re not the one designing it.

Bonus Points For:

• Previous experience in a creative or agency environment.
• Knowledge of tools like Canva, Later, Buffer, or similar social media platforms.
• A sense of humor and comfort in fast-moving, dynamic work settings.