Administrative Assistant / Sr. Administrative Assistant

Job ID: 12407

Business Unit: MABSTOA

Location: Brooklyn, NY, United States

Regular/Temporary: Regular

Department: Legal Support Services

Date Posted: Jul 25, 2025

Description

Administrative Assistant/Sr. Administrative Assistant Series - General Law II

First date of Posting: 07/22/2025

Last date of filing: Open Until Filled

Authority: OA/TA

Department: Law

Division/Unit: General Law II/Administration & Budget

Reports To: Director, Administration

Work Location: 130 Livingston

Hours of Work: 9AM-5PM

Compensation:

Administrative Assistant: $61,565 - $78,414 (Represented by TWU; New Hire: $53,532)

Senior Admin. Assistant: $76,200, $101,234 (Represented by TWU; New Hire: $66,262)

Summary:

Experienced and highly organized Administrative Assistant supporting the operational and strategic functions of the MTA, North America’s largest public transportation network. Skilled in managing confidential records, coordinating interdepartmental communications, and streamlining administrative workflows in a fast-paced, public service environment. Proficient in Microsoft Office Suite and MTA-specific systems, with a strong understanding of transit operations, and compliance protocols.

Responsibilities:

• Greet visitors and manage front desk operations while upholding a professional and welcoming office environment.

• Answer and route phone calls, take messages, and direct inquiries to appropriate staff.

• Order office supplies, monitor inventory levels, and ensure timely restocking.

• Provide administrative support to the Director, including filing, data entry, photocopying, scanning, and organizing documents

• Sort and distribute incoming mail, prepare outgoing correspondence, and handle interoffice communications.

• Assist in planning and executing office events and functions.

• Process invoices and provide clerical support for basic financial transactions.

• Assist with the processing of authorizations.

• Assist in the business goals of the MTA Legal Dept. as required by the Division Directors.

• Perform other duties as required to maintain current workflow within the unit.

  Education and Experience SENIOR ADMINISTRATIVE ASSISTANT

• A Baccalaureate degree from an accredited college AND two (2) years of satisfactory responsible full-time paid experience in a government agency, business firm, civic organization, or educational institution, conducting administrative or management studies, or assisting an executive in directing the administration of a large organizational segment, or directing or coordinating the administration of several small organizational segments, or performing any appropriate combination of these duties; OR

  An Associate degree from an accredited college or completion of two

  (2) years of study (60 credits) at an accredited college AND four (4) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described in 1 above; OR

  3.A high school diploma or equivalent and six (6) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described in 1 above; or

  4.A satisfactory equivalent combination of education and experience. However, all candidates must possess the two (2) years of administrative experience as described above.

  ADMINISTRATIVE ASSISTANT

• A Baccalaureate degree from an accredited college; OR

• An associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college and two (2) years of satisfactory responsible full-time paid clerical experience, at least one

  (1) year of which must have been in an administrative capacity as described above, OR

• A high school diploma or equivalent and four (4) years of satisfactory responsible full-time paid clerical experience, at least one (1) year of which must have been in an administrative capacity as described above; OR

• A satisfactory equivalent combination of education and experience. However, all candidates must possess the one (1) year of administrative experience as described above.

  Selection Method:

  Based on evaluation of education, skills, experience, and interview.

  Other Information:

  Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policy making position must file an

  Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

  How To Apply

  MTA employees must apply via My MTA Portal (http://www.mymta.info/) . You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link. Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

  Equal Employment Opportunity:

  MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.