Job Description

AHRC NYC is looking to hire a Regional Administrative Assistant (RAA) for their Residential division. The RAA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the RAA performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.

LOCATION: Manhattan 10003

SCHEDULE: Monday-Friday 9am-5pm (35hrs. per week).

SALARY: $40,000 - $44,000 per year plus a comprehensive Benefit Package which includes FREE Medical Insurance Benefits for both Family & Single Plans. See Benefit information below.

General Responsibilities

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.