Executive Assistant

Local candidates only!

Experience working on trading floor and supporting multiple groups is a plus!!

MOR2JP00016485 // Temp | Administration | Executive Assistant | Level 2(USD)

Job Title : Executive Assistant

Work Location: 1585 Broadway New York NY 10036

Pay Rate: $30/hr on W2 (no benefits)

Period 06/30/2025 to 12/31/2025

Description:

On-site Monday – Friday.

Experience working on trading floor and supporting multiple groups is a plus!!

Job Responsibilities:

Responsible for SEC Mail Screening, arrange messengers and overnight package services

Responsible for CD uploads of documents to internal systems

Responsible for the creation of Job Numbers to assist in allocation of expenses

Maintains scheduling for Conference Room Calendars

Coordinate related conference room requests including catering, audio/videoconference, etc.

Light to moderate client contact

Telephone coverage for team, answer phones, take accurate messages, back-up other lines as needed

Provide backup support for colleagues during vacation/sick days, and assist their teams/managers as needed with phone coverage, calendar maintenance, travel, lodging and other administrative office needs

Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services, etc.

Miscellaneous Projects

Required Skills and Personal Attributes:

Strong communication, judgment, and problem-solving skills

Strong attention to detail as well as solid organization/time management skills

Must be an enthusiastic, positive team player who is willing to assist, and who works well with colleagues

Able to work in a fast-paced environment and handle multiple tasks concurrently

Flexibility with assigned duties and hours.

High level of professionalism and business etiquette

Other Requirements:

Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts

Proficient in Excel, Powerpoint & Word

Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

Reports to:

• Office Manager

Hours:

• 8:00 AM – 5:30 PM