Executive Assistant

At-a-Glance:

Are you ready to build your career by joining a global financial institution. If so, our client is hiring an Executive Assistant.

Position Type:

Contract

Onsite

Required:

• Strong communication, judgment, and problem-solving skills
• Strong attention to detail as well as solid organization/time management skills
• Must be an enthusiastic, positive team player who is willing to assist, and who works well with colleagues
• Able to work in a fast-paced environment and handle multiple tasks concurrently
• Flexibility with assigned duties and hours.
• High level of professionalism and business etiquette
• Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
• Proficient in Excel, Powerpoint & Word
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
• Experience working on trading floor and supporting multiple groups is a plus.
  
  
  

Responsibilities:

• Responsible for SEC Mail Screening, arrange messengers and overnight package services
• Responsible for CD uploads of documents to internal systems
• Responsible for the creation of Job Numbers to assist in allocation of expenses
• Maintains scheduling for Conference Room Calendars
• Coordinate related conference room requests including catering, audio/videoconference, etc.
• Light to moderate client contact
• Telephone coverage for team, answer phones, take accurate messages, back-up other lines as needed
• Provide backup support for colleagues during vacation/sick days, and assist their teams/managers as needed with phone coverage, calendar maintenance, travel, lodging and other administrative office needs
• Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services, etc.
• Miscellaneous Projects
• Reports to: Office Manager
• Hours: 8:00 AM - 5:30 PM
  
  
  

Get in Touch:

If you think you'd be a good match, submit your resume and reach out to Abhinav at (201) 478-6828 to learn more.

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