Facilities Coordinator

Description

Job Summary: Full-Time Facilities Coordinator to provide the delivery of services to operate and maintain properties located throughout New York City for a non-profit organization. Potential candidate must take initiative and be proactive and willing to travel among New York City sites on a regular basis. Schedule Available : Tuesday-Saturday, 12pm to 8pm.

Essential Functions: Assist the Facilities Manager in planning, organizing, and directing the general maintenance and repair of the agency’s sites. Ensure all Planned Preventative Maintenance (PPM) is completed safely, cost effectively, on time and to a satisfactory standard. Regularly inspect buildings, sites, and equipment for needed repair/maintenance. Manage cleaning schedule, set custodians assignments including regular cleaning and special cleaning/projects as well. Assign Facilities Maintenance staff their duties and inspect work for conformance to prescribed standards. Ensure Agency satisfaction with delivery of Facility Management services and provide a lead role in monitoring and increasing overall facilities management satisfaction. Provide support, training, development, and management of onsite staff. Manage the daily delivery of existing service contracts. Responsible for the resolution of site emergencies. On call for all emergencies. Interface with site’s facilities leadership and occupants of assigned properties. Assist in the development and implementation of the annual management plan; accomplish key performance indicators as identified by the Agency. Source local services and goods needed to perform day to day operations through 3rd party suppliers via the agencies’ approved vendors.

Qualifications

Minimum Education/Requirements: Position requires an Associate degree or a degree in a related field or trade. 5 years minimum experience in facilities management. Knowledge of real estate, telecommunications, furniture, and building systems helpful. Strong organizational and management skills. Strong interpersonal and supervisory skills. Computer proficiency. Excellent verbal and written communication skills and proven ability to provide direction to staff. Must provide a valid NY driver’s license upon hire and pass a motor vehicle history check demonstrating a safe driving history.

Training/Licensing Requirements need to be obtained within first 90 days of hire:

• OSHA 30-hour training certificate
• S-12 City Wide Sprinkler Systems Certificate of Fitness
• F-01 City Wide Fire Guard for Impairment Certificate of Fitness
• S-95 Supervision of Fire Alarm Systems Certificates of Fitness
• F-07 Fire and Emergency Drill Conductor Certificate of Fitness
• Able to obtain Certificates of Fitness within 6 months of employment
  
  
  

Other Requirements:

• Undergo background clearances prior to employment including fingerprinting with New York State Division of Criminal Justice Services, State Central Registry (SCR) clearance, the Staff Exclusion List (SEL), and K-checks Exclusion Management.
• Ability to maintain clearances throughout the duration of employment.