Executive Assistant

Job Role - Executive Assistant
Location - 1585 Broadway, New York, NY - 10036
Duration - 06+ Months

On-site Monday - Friday. NO HYBRID.

Experience working on trading floor and supporting multiple groups is a plus!!

Job Responsibilities:

Responsible for SEC Mail Screening, arrange messengers and overnight package services
Responsible for CD uploads of documents to internal systems
Responsible for the creation of Job Numbers to assist in allocation of expenses
Maintains scheduling for Conference Room Calendars
Coordinate related conference room requests including catering, audio/videoconference, etc.
Light to moderate client contact
Telephone coverage for team, answer phones, take accurate messages, back-up other lines as needed
Provide backup support for colleagues during vacation/sick days, and assist their teams/managers as needed with phone coverage, calendar maintenance, travel, lodging and other administrative office needs
Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services, etc.
Miscellaneous Projects

Required Skills and Personal Attributes:

Strong communication, judgment, and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic, positive team player who is willing to assist, and who works well with colleagues
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexibility with assigned duties and hours.
High level of professionalism and business etiquette

Other Requirements:
Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts
Proficient in Excel, Powerpoint & Word
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements


Reports to:
• Office Manager

Hours:
• 8:00 AM - 5:30 PM