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Executive Assistant

TBG | The Bachrach Group

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TBG | The Bachrach Group TBG | The Bachrach Group

  • New York
  • LinkedIn
LinkedIn

Executive Assistant

TBG | The Bachrach Group

Submit a resume through Jobify

TBG | The Bachrach Group TBG | The Bachrach Group

  • New York
  • LinkedIn
LinkedIn

Great Culture with Hybrid Schedule!

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Managing Director and their team within our high-performing financial firm. The ideal candidate will have prior experience in a large investment bank or similar fast-paced, professional environment and demonstrate exceptional ability to manage complex calendars, coordinate travel logistics, and handle confidential information with discretion.

Key Responsibilities:

  • Calendar Management:
  • Manage and coordinate a dynamic and demanding calendar for the Managing Director and team members, including scheduling internal and external meetings across time zones.
  • Anticipate conflicts and proactively resolve scheduling challenges.
  • Travel Coordination:
  • Plan and book complex domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries.
  • Prepare travel documentation and manage changes in real-time.
  • Expense Management:
  • Prepare and process expense reports using internal systems in a timely and accurate manner.
  • Ensure compliance with company policies and provide follow-up on reimbursements as needed.
  • Meeting & Event Support:
  • Organize logistics for team meetings, client events, off-sites, and video conferences.
  • Prepare meeting materials, agendas, and follow-ups as required.
  • Communication & Correspondence:
  • Serve as a key point of contact and liaison for internal and external stakeholders.
  • Draft, edit, and proofread communications and presentations as needed.
  • Administrative Support:
  • Maintain confidential files and records.
  • Assist with onboarding of new hires, team coordination, and special projects.

Qualifications:

  • 5+ years of executive assistant experience, preferably supporting senior leadership in a large financial institution or investment bank.
  • Proven track record of handling sensitive information with the highest level of discretion.
  • Strong organizational and multitasking skills; ability to work independently and prioritize effectively in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur or similar expense/travel systems a plus.
  • Bachelor’s degree preferred but not required.


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