Onboarding Specialist - Residents (Personnel Representative), HR Onboarding Services/Elmhurst

Marketing Statement

Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

The Personnel Representative/Onboarding Specialist, under the direct supervision of the Assistant Personnel Director, supports the Human Resources (HR) efforts at NYC Health + Hospitals/Elmhurst with an emphasis on Employment and Background. The Personnel Representative participates in the implementation of personnel administration and employee relations programs, and is responsible for ensuring that all employees and nonemployees are on-boarded in a timely manner. Additionally, this position supports all hospital surveys and audits.

General Tasks And Responsibilities Will Include

• Responsible for accurate and timely onboarding of new employees, including Residents.
• Coordinates new employee orientation sessions, both locally and system-wide, as appropriate.
• Work with Office of Legal Affairs to process Visa’s, including but not limited to, H1-B & J-1.
• Process all paperwork and act as a liaison as needed with Dean’s Office and Regulatory bodies.
• Process temporary staffing and conversion requests with Right-Sourcing by serving as a liaison.
• Oversees the promotion and transfer process by validating minimum qualifications are met.
• Responsible for tracking expiring employee licensure by running monthly reports and updating PeopleSoft HRIS with current information.
• Utilizes PeopleSoft to enter data, security clearances, and identifies and reconciles salary discrepancies, and maintains system of record integrity.
• Collaborates with colleagues in other functional areas of Human Resources to maintain continuity of services to all employees. Maintains metrics on various employment data, including approved vacancies, time to hire and time to fill.
• Participates in hospital-wide surveys and audits.
• Provides coverage/relief of front desk staff and fields all general HR inquiries to appropriate individuals.
• Performs all other related duties as assigned by the HR management team.
  
  

Minimum Qualifications

• Associate’s Degree from an accredited college or university in Human Resources Management, Public Relations, Healthcare Administration, or a related discipline; or
• High School Diploma or its educational equivalent and two (2) years of relevant experience in human resources, administration, labor relations, employee relations, learning and development, talent acquisition, customer service (providing information and resolving customer concerns), or a related administrative support function.
  
  

Department Preferences

• PHR or SHRM-CP preferred
• Bachelor’s Degree in a relevant filed from an accredited college or university
• 1-2 years of HR experience
  
  

Knowledgeable In

• Recruitment & Onboarding
• Background Investigation
• New Employee Orientation
• Rewards & Recognition
• Compliance/Licensure
• Survey Preparation
• Previous HR experience in a hospital or healthcare setting
• Strong communication skills, both verbal and written
• Ability to maintain a high level of confidentiality
• Ability to be flexible with working schedule, including evening hours when needed
• MS Office (Word, Excel, PowerPoint, Outlook)
• PeopleSoft
• OnBase
• Computer
• Printer/Scanner
• Fingerprinting Machine
  
  

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:

• Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
• Retirement Savings and Pension Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
• College tuition discounts and professional development opportunities
• Multiple employee discounts programs