Description

Job Description

The Susan & Leonard Feinstein Inflammatory Bowel Disease (IBD) Center at Mount Sinai is seeking a highly motivated, detail-oriented Program Manager to help lead and operationalize our IBD Prevention Program—a first-of-its-kind clinical and research initiative focused on identifying and reducing IBD risk in high-risk individuals. This individual will play a pivotal role in coordinating all aspects of the program, from patient-facing workflows to backend data infrastructure.

This is an ideal role for an experienced research professional with strong organizational, communication, and systems management skills who is passionate about translational research, preventative medicine, and team-based care.

Mount Sinai is a national leader in IBD research and care, and the IBD Prevention Program is at the forefront of personalized medicine and risk interception. You will join a passionate team committed to transforming the future of immune-mediated disease prevention, with ample opportunity for impact and innovation.

Responsibilities

• Project Management & Program Coordination
• Lead day-to-day operations of the IBD Prevention Program, including clinical workflows, team scheduling, and quality assurance.
• Coordinate activities across multidisciplinary team members, including physicians, clinical research coordinators, ultrasound techs, medical assistants, and lab staff.
• Ensure seamless execution of visit workflows and timely execution of program milestones.
• Assist in oversight and alignment of pre-existing prediction/prevention cohorts
• Research Data Infrastructure
• Manage and oversee data collection platforms, including REDCap and Epic, ensuring complete and accurate data capture.
• Implement standardized protocols for data entry, sample tracking, and participant follow-up.
• Support the development and integration of new modules (e.g., serology risk scores, dietary logs, environmental exposure data).
• Patient Interaction & Workflow
• Coordinate the distribution and completion of electronic questionnaires and risk assessment tools to enrolled participants.
• Monitor and flag missing data or overdue tasks to appropriate staff for resolution.
• Guide staff on biospecimen collection and handling, including blood, stool, and other study-specific samples.
• Program Evaluation & Quality Improvement
• Track key performance indicators (e.g., enrollment, completion rates, biosample collection) and prepare progress reports.
• Identify inefficiencies or process gaps and implement solutions in coordination with clinical and research leadership.
• Regulatory & Communication Support
• Assist with IRB submissions and updates as needed.
• Facilitate clear communication across stakeholders including biorepository staff, research assistants, and faculty investigators.
• Study Design and Grant Development Planning
• Collaborate with investigators to develop competitive grant proposals
• Coordinate timelines, support budget preparation, and ensure compliance with sponsor requirements
• Assist in writing, editing, and formatting submissions for clarity and impact
• Support long-term funding strategy by aligning projects with institutional and national research priorities
• Maintain records of submissions, awards, and reporting deadlines to ensure smooth post-award management
• Performs other related duties.
  

Qualifications

• Bachelors degree or greater preferred, or a combination of applicable experience and education; Master’s degree or higher in epidemiology, public health, translational science, or related field preferred
• 3+ years experience (5 preferred), managing and administrating program activities for assigned area. Minimum 2 years of experience in clinical research or academic program management (GI, immunology, or prevention experience a plus).
• Proficiency with REDCap and/or other clinical data systems strongly preferred.
• Exceptional organizational and communication skills with the ability to coordinate a multidisciplinary team.
• Comfortable working with both patients and data systems in a dynamic academic environment.
• Demonstrated commitment to team science, innovation, and preventive health research.
• Formal training or certification in project management is advantageous but not a requirement
  
  

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About The Mount Sinai Health System

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.72 - $123599.87 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.