Administrative Assistant

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SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!

This role will provide general, administrative support to a Team of Principals and Managing Directors. The position may also require providing additional support to other members of the team.

Essential Job Functions

• Schedule and organize meetings, conferences and off-sites including all related logistics
• Arrange travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Allocate and process expenses and confirm compliance with applicable policies for Executives, including American Express and Out of Pocket expenses using the Concur expense management system
• Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
• Screen incoming calls and greet guests in a professional and courteous manner
• Establish, develop, maintain and update filing system
• Handle recruitment coordination and logistics for new employees on the team
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance
• Use US Mail, FedEx, and other services to send and track priority mail Manage work priorities independently and respond to business outside of normal business hours as needed
• Maintain Pelium LinkedIn, including posting and sharing as well as coordinating with other groups to develop content
• Perform other related general administrative tasks for executives as assigned and required
• Other activities as may be assigned by your manager
  
  

Qualifications/ Requirements

• Bachelor’s Degree in related field, or equivalent combination of education and experience
• Entry-level support staff with 0-2 years of relevant experience.
• 1+ years of administrative assistance experience preferred
• Experience in the finance industry is preferred but not required
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
• Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
• Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
• Team-oriented and collaborative attitude is a must
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
• Working knowledge of office administrative procedures and operating standard office equipment
  
  

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

$70,000.00 - $80,000.00

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

Pay Transparency Nondiscrimination Provision (https://go.situsamc.com/rs/962-QMP-613/images/pay-transp_%20English_formattedESQA508c.pdf?version=0)

SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Know Your Rights, Workplace Discrimination is Illegal (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf)

If you have questions about this posting, please contact [email protected]